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Contracts Administrator

Company: CalPortland
Location: Santa Maria
Posted on: November 29, 2019

Job Description:

CalPortland - "EXPECT MORE... WE DELIVER!"This is us...- Best-in-Class, industry leader with a rich history spanning over 125-years- Largest building materials contributor to some of the West's biggest construction projects including:--- Los Angeles International Airport--- The new Rams Stadium--- Staples Center--- Wilshire Grand Center- Recipient of numerous awards for environmental sustainability and energy conservation- "Family" based company culture with a focus on safety- Competitive compensation and excellent benefitsJob Summary:Contracts Administrator will execute, interpret and deliver all aspects of contract requirements necessary to carryout successful completion of customer requirements per project engineer/management direction and GM direction. Position is also responsible for assisting with other administrative duties of the construction management function, including payroll, accounting, compliance reporting, and any miscellaneous requirements.Duties:--- Review contracts, request performance bonds, payment bonds, insurance certificates and complete various forms and submittals--- Set up job binders, set up subcontracts and complete submittal request for projects.--- Manage Insurance requirements for subcontractors on projects, make sure have before start project.--- Request Subcontractor payments from corporate office--- Request Apprentice for prevailing wage projects--- Coordination of internal material contracts, reconciliation and posting of invoices in both the accounting and job costing programs.--- Review foreman reports and collect all necessary backup documentation for payroll, accounts payable and accounts receivable processes.--- Accounts Payable: Entry and reconciliation of vendor accounts, including manage subcontract pay estimates for each project, request all documents required for contract payments. Create and manage purchase orders.--- Accounts Receivable: Contract billings, pay estimates--- Certified payroll reports and apprentice training forms.--- Weekly material reporting to agencies. Verify tonnage taken to project--- Contract Change Orders: Assist with extra work reports for projects.--- Assist management and estimators with miscellaneous projects and assignments as directed.--- Accounts payable entry and reconciliation of vendor accounts, including manage subcontract pay estimates for each project, request all documents required for contract payments--- Cross train for weekly payroll associate, Hard Dollar timesheets--- Vacation Coverage: Set up new jobs bidding, request bid bonds#GS Education:Bachelor's degree in Accounting, Business Administration or closely related field; equivalent combination of education and experience.Requirements/Qualifications:--- Microsoft Excel - intermediate to advanced--- Microsoft Word - intermediate to advanced--- Construction administration experience--- Strong communication skills - able to relate to a cross section of people--- Ability to multi-task--- Detail-oriented and recognition of importance for follow-up and follow-throughPreferred:--- Software Programs - Hard Dollar, Nice Touch and SAP--- Certified Payroll KnowledgeConditions of Employment:Successful candidate must submit to post offer pre-employment physical examination, drug/alcohol screen and background check. Some positions require FMCSA regulated on-going drug and alcohol testing. - provided by Dice

Keywords: CalPortland, Santa Maria , Contracts Administrator, Other , Santa Maria, California

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