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Contracts Administrator

Company: CalPortland
Location: Santa Maria
Posted on: October 6, 2019

Job Description:

CalPortland – “EXPECT MORE… WE DELIVER!” This is us… - Best-in-Class, industry leader with a rich history spanning over 125-years - Largest building materials contributor to some of the West’s biggest construction projects including: • Los Angeles International Airport • The new Rams Stadium • Staples Center • Wilshire Grand Center - Recipient of numerous awards for environmental sustainability and energy conservation - “Family” based company culture with a focus on safety - Competitive compensation and excellent benefits Job Summary: Contracts Administrator will execute, interpret and deliver all aspects of contract requirements necessary to carryout successful completion of customer requirements per project engineer/management direction and GM direction. Position is also responsible for assisting with other administrative duties of the construction management function, including payroll, accounting, compliance reporting, and any miscellaneous requirements. Duties: • Review contracts, request performance bonds, payment bonds, insurance certificates and complete various forms and submittals • Set up job binders, set up subcontracts and complete submittal request for projects. • Manage Insurance requirements for subcontractors on projects, make sure have before start project. • Request Subcontractor payments from corporate office • Request Apprentice for prevailing wage projects • Coordination of internal material contracts, reconciliation and posting of invoices in both the accounting and job costing programs. • Review foreman reports and collect all necessary backup documentation for payroll, accounts payable and accounts receivable processes. • Accounts Payable: Entry and reconciliation of vendor accounts, including manage subcontract pay estimates for each project, request all documents required for contract payments. Create and manage purchase orders. • Accounts Receivable: Contract billings, pay estimates • Certified payroll reports and apprentice training forms. • Weekly material reporting to agencies. Verify tonnage taken to project • Contract Change Orders: Assist with extra work reports for projects. • Assist management and estimators with miscellaneous projects and assignments as directed. • Accounts payable entry and reconciliation of vendor accounts, including manage subcontract pay estimates for each project, request all documents required for contract payments • Cross train for weekly payroll associate, Hard Dollar timesheets • Vacation Coverage: Set up new jobs bidding, request bid bonds #GS Education: Bachelor’s degree in Accounting, Business Administration or closely related field; equivalent combination of education and experience. Requirements/Qualifications: • Microsoft Excel – intermediate to advanced • Microsoft Word – intermediate to advanced • Construction administration experience • Strong communication skills – able to relate to a cross section of people • Ability to multi-task • Detail-oriented and recognition of importance for follow-up and follow-through Preferred: • Software Programs – Hard Dollar, Nice Touch and SAP • Certified Payroll Knowledge Conditions of Employment: Successful candidate must submit to post offer pre-employment physical examination, drug/alcohol screen and background check. Some positions require FMCSA regulated on-going drug and alcohol testing.

Keywords: CalPortland, Santa Maria , Contracts Administrator, Other , Santa Maria, California

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