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Department Assistant III, Short-term Temporary Hourly Assignment

Company: Kern Community College district
Location: Bakersfield
Posted on: June 26, 2019

Job Description:

Department Assistant III, Short-term Temporary Hourly AssignmentKern Community College DistrictPosition Number: 02765Posting Date: 03/13/2019Initial Screening Date:Open Until Filled: YesPosition Type: Short-term Temporary HourlyRate: $17.92 per hourWork Week: Flexible - as neededMinimum Salary:Maximum Salary:Benefits:This position does not qualify for benefits.College/Site: Bakersfield CollegeLocation: BC-Main CampusBasic Function:Under the direction of an assigned supervisor, provide a variety of complex and confidential clerical and secretarial services to college administrators, faculty and staff; to provide information to the faculty, staff, students and public; to provide complex staff assistance to departments.REPRESENTATIVE DUTIES :-Perform general secretarial and clerical work; schedule appointments and process personnel information; monitor, order, distribute and maintain office supplies; order textbooks; maintain and troubleshoot new equipment; receive and sort mail.-Type and proofread a wide variety of reports, letters, projects and proposals; compose correspondence related to assigned responsibilities; assist in preparing and typing course outlines and catalog information including class and final examination schedule information.-Participate in the planning, development and implementation of a variety of events and functions directly related to area of responsibility, including fund raising and special events related to college programs.-Assign work activities, projects and programs to clerical and student help; monitor work flow; review and evaluate work products, methods and procedures; participate in the selection of clerical or student staff; assist in staff training.-Perform a variety of work involved in student assistance including scheduling classes; arrange special accommodations such as testing or audiovisual equipment; inform students of class cancellations; transfer students.-Prepare a variety of reports and requests such as travel request forms and faculty request forms; prepare monthly payroll; report teacher absences; verify student assistants' time cards; issue, receive,type and process various applications, permits and other forms.-Organize and maintain filing systems; maintain a variety of files and record logs directly related to area of assignment including certificated and classified employee files, budget information, studentrehabilitation progress and general student files.-Receive and deliver supplies; verify incoming shipments for appropriate quantity and quality; record receipt of merchandise on purchase order; file purchase order; forward purchase orders to District office for partial or full payment; send District updated inventory list.-Respond to supply and material delivery problems; identify shipping problems and return goods shipped in error to vendors.-Assist in reviewing outgoing correspondence and reports for accuracy, completeness and compliance with established standards; participate in the development of program newsletters.Maintain calendars and schedules of activities, meetings, interviews and appointments; coordinate activities with other departments, various Board and committee members, the public and outsideagencies; maintain departmental bulletin board.-Review materials for completeness and conformance with established regulations and procedures; apply applicable policies and procedures in determining completeness of applications, records and reports; provide information and forms to the public; collect and process appropriate information.-Serve as a receptionist; answer the telephone and provide information to students, other offices and the general public regarding the College's policies andprocedures as required; provide informationon classes, instructors and schedules.Participate in budget preparation and administration; prepare cost estimates for budget recommendations; submit justifications for budget items; prepare requisitions for supplies and equipment for all specially funded projects; monitor and control expenditures.-Exercise functional and technical supervision over clerical and secretarial staff and student assistants.-Perform related duties as assigned; duties performed at extension sites may be diverse and varied.Education and Experience:Any combination equivalent to: Graduation from high school AND three years of responsible clerical experience.Note: Degrees and credits must be from accredited institutions (Title V Section 53406). Any degree from a country other than the United States, including Canada and Great Britain, must be evaluated by an evaluation service.Note: Meeting the minimum qualifications for a position does not assure the applicant of an interview.Knowledge and Abilities:KNOWLEDGE OF:- Modern office procedures, methods and computer equipment.- Word processing methods, techniques and programs.- Correct English usage, spelling, grammar and punctuation.- Principles of budget administration.- Basic arithmetic.ABILITY TO:- Learn, interpret and apply the policies and procedures of the District.- Perform general clerical work including maintenance of appropriate records and compiling information for reports.- Work courteously with students and the general public on the telephone or in person.- Assist in budget preparation, monitoring and administration.- Perform simple mathematical calculations.- Operate a variety of office machines including a computer and applicable software.- Understand and follow oral and written direction.- Communicate effectively both orally and in writing.- Establish and maintain cooperative and effective working relationships with others.Salary Grade: 38.0Special Instructions to Applicants:Complete application packets will be accepted until the position is filled. The College reserves the right to extend time limits or reinitiate the recruitment/selection process at any point.Completed application packet must include:- Completed Online Application for Employment form- Current resume- Letter of interest (Cover Letter)- Copy of legible transcripts, if applicable- List of six (6) professional references - Listed on application formApplicants who require reasonable accommodation to participate in the selection process should contact Human Resources to make the necessary arrangements.All applicants must apply online at https://apptrkr.com/1417443. Emails will not be accepted.As an Equal Employment Opportunity Employer, the Kern Community College District encourages candidates with diverse backgrounds to apply.Copyright -2017 Jobelephant.com Inc. All rights reserved.https://www.jobelephant.com/jeid-7e7f59b361bad046afc9a6ae435de944

Keywords: Kern Community College district, Santa Maria , Department Assistant III, Short-term Temporary Hourly Assignment , Other , Bakersfield, California

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