Accounts Receivable Clerk

Company: Landec Corporation
Location: Santa Maria
Posted on: May 3, 2021

Job Description:

The Accounts Receivable Clerk is responsible for performing a variety of accounting duties in the Research & Resolution area according to established policies and procedures.

Primary responsibilities include day to day activities such as timely cash application, collections, invoicing, researching, clearing deductions and assisting other staff. Applicant must be organized, detail oriented, able to learn quickly, experienced and comfortable with a fast paced environment. Experience in accounting and/or working with receivables in a corporate, retail and/or wholesale environment and high work ethic is required.

Role Responsibilities:

Post and reconcile customer payments by entering transactions from lock box, manual check deposit, ACH and Wires. Research and resolve unapplied cash.

Research and validate deductions identified through cash application and determine resolution needed to clear them. This process includes tracking deductions, preparing and reviewing support documentation, and working with other departments to ensure that the deduction is valid.

Communicate with customers to ensure that invoices have been received and are paid on time. Communications will involve requesting past due payments, providing PODs, clarifying charge-backs, deductions, allowances, and following up on previous requests.

Prepare credit memos for any approved adjustments such as shortage, price discrepancy, prompt pay discount, promotion, damaged item credit, duplicate invoice, uncollectable write-off, etc. Prepare debit memos to invoice or re-invoice customers for any approved adjustments needed to correct the original invoice.

Enlist the efforts of Sales department and senior management when necessary to accelerate the dispute resolution process. Assist department manager with challenging collections cases, summarizing complex situations, reporting, new customer credit evaluation, internal and external audit, process improvement initiatives and other ad hoc assignments.

Other duties will include filing, scanning, pulling support documentation from internal and customer portals, handling calls from internal and external customers and other assignments designated by the department manager.

Qualifications and Experience:

• High School Diploma or equivalent required. College degree or attendance of college classes preferred.
• Minimum two (2) years of research, resolution and/or collections experience in a fast paced/high volume environment.
• Understanding of core accounting principles such as credit and debit payments, general ledger accounting, and collections practices.
• JD Edwards and Sage financial system knowledge highly preferred.
• 10-key and minimum 50 wpm typing required.
• Ability to remain calm and efficient in a fast paced environment.
• Excellent analytical, prioritization, business communication (verbal/written) and conflict resolution skills required.

Keywords: Landec Corporation, Santa Maria , Accounts Receivable Clerk, Other , Santa Maria, California