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Office Manager

Company: CalPortland
Location: Santa Maria
Posted on: October 11, 2018

Job Description:

CalPortland - "EXPECT MORE--- WE DELIVER!"This is us---- Best-in-Class, industry leader with a rich 127-year history- Largest building materials contributor to some of the West's biggest construction projects including:--- Safeco Field--- CenturyLink Field (Seahawk Stadium)--- SR99 Viaduct Replacement Tunnel--- SR520 Evergreen Point Floating Bridge- Recipient of numerous awards for environmental sustainability and energy conservation- "Family" based company culture with a focus on safety- Competitive compensation and excellent benefitsJob Summary:Responsible for overall accounting and administrative activities, including department personnel management. Reports to division Vice President/General Manager.Duties:--- Compiles division monthly financial statements by gathering information from various systems--- Book required journal entries, adjustments, and accruals per GAAP requirements, in accordance with corporate policies and guidelines; complete the full accounting cycle for the division within the corporate office deadlines--- Maintains organized set of detailed records and files to document financial transactions--- Compile and review monthly P&L statements and resolve discrepancies--- Analyze and research variances and prepare reports to management--- Oversee record keeping/accounting for inventories of materials and supplies--- Ensure accuracy and timeliness of billing--- Implement the annual budgeting process per the direction of the division manager--- Provide supervision, guidance, and support for assigned local staff--- Assist direct reports with employee development and conduct annual employee development reviews--- Prepare financial presentations for quarterly review and monthly management meetings--- Work closely with corporate functions and peers in the other Materials Divisions on process improvement activities--- Provide input, support and roll-out for corporate initiatives at the local level--- Ensure the cross-training and back-up planning for all related accounting/administrative functions at the division level--- Provide financial and administrative training and support for division sales and plant operations managers as needed--- Perform other duties as assigned by senior division management#HP Education:Accounting Degree or minimum of five (5) years of accounting experienceRequirements/Qualifications:--- At least five years of direct accounting experience (e.g. staff accountant, bookkeeper, etc.)--- At least two years of related supervisory experience--- Prior inventory management--- Experience with a large ERP system--- Knowledge of office procedures and systems--- Proficiency with all MS Office software, especially Excel--- Strong leadership, supervisor, organization and interpersonal skills. Must be a self-starter with strong analytical skills--- Strong oral and written communication skills--- Experience troubleshooting complex administrative business problems--- Able to produce analysis and recommendations for problem-solving and process improvements--- Team-player--- Strong sense of urgency and deadline drivenPreferred:--- Experience working in a construction materials business--- Experience with SAPConditions of Employment:Successful candidate must submit to post offer pre-employment physical examination, drug/alcohol screen and background check. Some positions require FMCSA regulated on-going drug and alcohol testing.

Keywords: CalPortland, Santa Maria , Office Manager, Executive , Santa Maria, California

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