JBCT Administrative Assistant
Location: Santa Maria
Posted on: June 24, 2022
Here at Wellpath, everything that we do is about taking care of
people - our patients, our staff and our partners. We are committed
to making a difference by providing hope and healing to vulnerable
patients in challenging clinical environments. Our talented,
compassionate team thrives in an autonomous environment, is
empowered and supported by education, training and the resources to
practice healthcare the way it is meant to be and strives to
"Always Do The Right Thing!"
Under the direction of the Health Services Administrator (HSA),
Program Manager (PM), or higher licensed health professional, the
JBCT Administrative Assistant is responsible for all required daily
data-deliverables to the Department of State Hospitals (DSH). The
Administrative Assistant will use a breadth or organizational
skills and Microsoft Office knowledge to manage large amounts of
data and produce timely quantitative reports and quality assurance
audits for the Sheriff's Office, the company and DSH. The
Administrative Assistant is an integral part of the JBCT team and
serves to be of general assistance to the team.
High School Diploma, GED, Associates Degree or bachelor's
Expertise in Microsoft Office, especially Excel Office management
Strong written and verbal communication skills
Self-starter with strong problem-solving ability
Must obtain and maintain security clearance throughout the course
Must pass background investigation conducted by the Company and/or
Facility as a requisite for initial and or continued
May be required to undergo reasonable suspicion testing for being
under the influence of controlled substances, including
prescription, legal, and illegal substances, including
Must undergo security training and orientation on Facility Safety
Policies and Procedures.
Must follow county facility policies and procedures.
Strict adherence to Department of State Hospital (DSH) and company
Policy & Procedure (P&P) Manual.
Work cooperatively with the Sheriff's Office team and foster
supportive relationships between and Sheriff's
Manage large amounts of data, and deliver timely quantitative
information to JBCT stakeholders, including the Sheriff's Office,
the company and DSH.
Communicate with JBCT clinical staff about patient referral
packets, screenings, admission plans, and reports to the court.
Assist JBCT clinical team with paperwork for admissions, transfers,
and discharges from the program.
Keen and accurate attention to managing the daily patient
Troubleshooting Excel spreadsheets, as needed.
Oversight of program supplies and communicate to HSA/PM when an
office supply order is required.
General assistance to the team, as needed.
Ability to work well on a team and independently
Identifies problems in a timely manner and skillfully gathers and
analyzes information then practically and creatively resolves
Maintains a professional attitude while communicating and speaking
with colleagues, patients and clients at all times, maintains
confidentiality, remains open to others' ideas, and exhibits
willingness to try new things.
Speaks effectively and professionally, speaks clearly and
persuasively in positive or negative situations and demonstrates
group presentation skills.
Develops professionally written communications, edits work for
spelling and grammar, presents numerical data effectively, and can
read and interpret written information.
Prioritizes and plans work activities, uses time efficiently, and
develops realistic action plans.
Demonstrates accuracy thoroughness, and monitors own work to ensure
Adapts to changes in the work environment, manages competing
demands, and can deal with frequent change, delays, or unexpected
Follows through with commitments, is consistently at work and on
time, can be counted on by others, is continuously productive,
follows instructions, responds to management direction, and
solicits feedback to improve performance.
Actively promotes and personally observes safety and security
procedures, uses equipment and materials properly and takes
necessary action to report incidences.
Stays compliant with job applicable license(s) and/or
certification(s), attends staff meetings and all required monthly,
quarterly and annual trainings.
Perform other duties as assigned.
Wellpath is an EOE/Minorities/Females/Vet/Disability Employer
Keywords: Wellpath, Santa Maria , JBCT Administrative Assistant, Administration, Clerical , Santa Maria, California
Didn't find what you're looking for? Search again!