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Accounting Administrative Assistant

Company: SERVPRO of Santa Maria
Location: Santa Maria
Posted on: January 9, 2020

Job Description:

Summary----Provide leadership with strategic thinking and exemplify excellent customer service. Ensure annual divisional initiatives aligned with company initiatives are completed. Ensure a quality team of properly trained employees produce jobs completed according to SERVPRO-- Franchise procedures and processes. Hire, train, and manage a team of office personnel while monitoring compliance and risk management. Communicate with management staff to stay updated on jobs, documentation, budgeting and any customer issues.--Primary Roles and Responsibilities1.Bookkeepinga.Maintain accurate records in QuickBooks--b.Create financial reports and perform analysis--c.Monitor and maintain inventory, fixed assets, and business resumed.Maintain tax, insurance, and compliance requirementse.Maintain vendors, resources, and subcontractors2.Cash Managementa.Complete accounts payable activities--b.Complete accounts receivable activities--c.Maintain petty cash fund--d.Prepare and maintain cash management reports--3.Human Resource Administrationa.Coordinate and administer payroll and benefitsb.Provide HR administrative support--c.Complete and document HR compliance--4.Technology Administrationa.Perform technology backups--b.Perform technology setup, protection, and tracking--c.Gather and coordinate hardware and software requirements--d.Maintain relationships with technology vendorsNecessary Experience and Skill Set---A minimum two years of business experience---Working knowledge of current business software technologies---Superb customer service, administrative, and verbal and written communication skills---3+ year(s) of experience with QuickBooks Pro-- (most recent versions)---2+ years of experience with collection activities---Outstanding written and verbal communication skills, including proper pronunciation and grammar, and a consistently courteous and professional tone of voice at all times---Polite, confident, and excellent customer service skills, including listening and questioning skills---Excellent organizational skills and strong attention to detail---Very self-motivated and goal-oriented---Ability to multi-task---Capability to work in a fast-paced, team-oriented office environment---Proficiency in Microsoft Office (i.e., Outlook, Word, Excel)---Ability to learn new software, including Xactimate-- and proprietary software---Experience in the commercial cleaning and restoration or insurance industry is desired---Ability to successfully complete a background check subject to applicable lawFormal Education/Training---High school diploma/GED---Associate degree in accounting preferred or strong professional background of 2-3 years bookkeeping experiencePhysical and Work Environment RequirementsThis is a largely sedentary role in an office environment. However, some filing is required. This would require the ability to lift files, open filing cabinets, and bend or stand on a stool as necessary.

Keywords: SERVPRO of Santa Maria, Santa Maria , Accounting Administrative Assistant, Accounting, Auditing , Santa Maria, California

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